Home-Based Project Manager

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We're committed to bringing passion and customer focus to the business.

Number of Openings: 1

Hiring Priority: Active Hiring

We are looking for a Home-Based Project Manager to oversee the successful planning, coordination, and delivery of web, print, and digital marketing projects for a U.S.-based company. This role is responsible for ensuring projects are completed on time, within approved scope, and in accordance with established delivery processes and client expectations.

Working closely with Marketing Coaches and cross-functional internal teams, including Creative, Production, SEO/Paid Media, and Client Services, the Project Manager will serve as the central point of coordination throughout the project lifecycle. The ideal candidate is highly organized, detail-oriented, proactive, and confident in managing multiple projects, facilitating communication, identifying potential risks, and keeping projects moving toward successful completion.

REQUIRED CORE COMPETENCIES

• Project Management & Organization – Demonstrates strong organizational skills and the ability to manage multiple projects, priorities, deliverables, and deadlines simultaneously.
• Communication & Collaboration – Communicates clearly and professionally with clients, Marketing Coaches, internal teams, and external vendors to ensure alignment throughout the project lifecycle.
• Leadership & Accountability – Takes ownership of project deliverables, confidently coordinates internal team members, and ensures stakeholders remain accountable for assigned tasks.
• Problem-Solving & Initiative – Proactively identifies potential project delays, delivery risks, and process gaps while recommending effective solutions to keep projects on track.
• Attention to Detail & Quality Assurance – Ensures project documentation, timelines, deliverables, and final outputs meet established quality standards and client-approved requirements.

WHAT YOU WILL DO

• Collaborate with Marketing Coaches to guide clients and internal teams through the project delivery process, ensuring expectations, timelines, and deliverables are clearly communicated.
• Serve as the central point of coordination among internal departments, including Creative, Production, SEO/Paid Media, and Client Services/Marketing Coaches.
• Develop project timelines, identify key milestones and next steps, assign responsibilities, and proactively monitor progress to ensure timely completion.
• Manage project activities using task management and communication tools to keep all stakeholders informed and aligned.
• Partner with Marketing Coaches in client communications and meetings, providing updates on project timelines, processes, deliverables, and expected completion dates.
• Monitor project progress, proactively identify potential risks or delays, and recommend solutions to maintain project schedules.
• Prepare meeting agendas, organize project materials, and facilitate internal and client meetings to ensure clear communication and productive discussions.
• Ensure all projects remain within the client-approved scope of work throughout the project lifecycle.
• Identify and communicate potential scope changes to Marketing Coaches and senior management, initiate change orders when necessary, and notify the Finance team of approved changes.
• Monitor project time tracking and ensure all project hours are accurately recorded and updated.
• Coordinate internal and external vendor quotations for print and digital deliverables, including obtaining printing estimates and other project-related costs.
• Perform quality assurance on project deliverables, including reviewing materials and testing websites before submitting them for client approval.
• Coordinate the delivery of final project files to clients or third parties, ensuring all deliverables align with the requirements outlined in the Statement of Work (SOW).
• Review SOWs and communicate key project requirements, deliverables, timelines, and client expectations to the internal team during project kickoff meetings.
• Manage internal review and approval processes for deliverables and presentations using proofing and review software.
• Collaborate with the Project Office team to develop, document, and improve project management processes and procedures.
• Support the training and onboarding of new Project Managers and contribute to hiring activities when needed.

WHAT WE LOOK FOR

• Education: Bachelor's degree in Marketing, Communications, Business Administration, or a related field. Equivalent education and relevant experience may also be considered.
• Experience: Minimum of 2–4 years of relevant project management experience, preferably managing web development, digital marketing, print production, or creative projects.

Technical Skills:

• Experience managing the development and delivery of digital and print projects.
• Familiarity with website development processes and digital deliverables is preferred.
• Proficiency in Microsoft Office applications or Mac-based productivity tools.
• Experience using task management platforms such as Notion, JIRA, or equivalent tools is preferred.
• Familiarity with proofing and approval platforms such as PageProof or similar software is an advantage.
• Experience using communication and collaboration tools such as Slack or equivalent platforms.
• Strong project planning, timeline development, task coordination, and time management skills.
• Excellent written and verbal English communication skills, including professional business correspondence.
• Strong attention to detail, active listening, organizational, and problem-solving abilities.
• Ability to identify project requirements, determine next steps, assign tasks, and monitor progress using project management tools.
• Ability to manage multiple projects and competing priorities while consistently meeting deadlines.
• Demonstrated ability to work independently…